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PA to Consul General and Administrative
Officer in Chongqing 

Position:   Office Administrator
Deadline:  12 January 2021
Location:  Metropolitan Tower, 31/F, #1, 68 Zou Rong Road, Yuxhong District 400010 Chongqing, China

The Royal Danish Consulate under the Danish Ministry of Foreign Affairs is looking for an energetic and bright individual to take over a full-time position as Office Admin.

The Consulate General is a part of the Ministry of Foreign Affairs of Denmark. It assists and promotes Danish companies’ interests in China. We facilitate Danish investment, sales, sourcing and promotion of products. We offer a challenging work environment where you need to combine both independent work with a high degree of team-work.

Personality and job description

You are in many ways the centre of the office. You are a go-to person and problem-solver.  And you like it that way. You will provide the Royal Danish Consulate with assistance in the everyday work. Your specific work will include:

·         Handle sending/receiving of diplomatic post, standard letters/packages, and customs clearance/declaration when needed.

·         Annual verification of the State Administration of Quality Supervision, Inspection and Quarantine.

·         Handle VAT declaration and refund.

·         Assist with contact to bank and payments to local vendors.

·         Apply for new and renewal of visas, dip card, driving license, number plates, and other cards on behalf of diplomats when necessary.

·         Daily assistant work to the Consul General.

·         Purchase and maintain stock of office supplies.

·         Handle travel booking on behalf of all employees.

·         Answer the telephone.

·         Support and back up to other commercial colleagues if needed.

·         Handle incoming invitations and translate them for the Consul General.

·         Ad hoc administrative assistance to all employees at the Consulate.

·         Assist with translation when needed.

Key qualifications

We are looking for a flexible, enthusiastic and outgoing person with an eye for quality and efficiency in your daily work. Furthermore, you should have:

·         Excellent command of Mandarin and English both oral and written

·         Team spirit and detail- and result- orientation

·         Experience working with Chinese officials is an advantage

·         Relevant Bachelor’s Degree from recognized university

·         Experience from privately owned companies or international organisations or consulates is an advantage

·         Structured approach to new tasks and the ability to multitask

·         Creative, self-motivated and independent by nature

·         Ability to work under pressure

 

Application

To apply for the position, please send your CV, a one-page written application and 1-2 references (mandatory) in English explaining your motivation and qualifications for the job to ckggkl@um.dk Deadline for application: 12th Jan 2021.

The subject box of the e-mail should read “Administrative Officer”

We expect interviews to take place in the week of 13th – 19th Jan 2021.

 

Qualified persons are welcome regardless of race, sex, religion or disability.

 

About us

See more on  kina.um.dk/