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The Danish Embassy is looking for a new Officer for Facility Management

Position:           Administrative Officer (Facility)
Starting date:  1st February 2020
Location:           Royal Danish Embassy in Beijing
Deadline for application: 25th November 2019

The Embassy is seeking to recruit an open-minded and service-oriented Administrative Officer for Facility Management.

You will be working in Team Administration. The main tasks of the Administration Team is to operate and manage accounting, administration of staff and residences and other daily operations. As Administrative Officer in Facility, you will be responsible for all tasks relating to facility management for the Chancellery and residences. You are, however, expected to show the flexibility required for an optimal handling of other tasks within the portfolio of the administration of Embassy and thus be ready to contribute to handling tasks outside your own portfolio.

Main tasks and responsibilities
• Supervising and managing the embassy’s technical installations e.g. pumps, thermostats, air-condition, ventilation, lights etc.
• Supervising and managing the CTS-system, ensuring a comfortable indoor climate on the entire compound.
• Supervising and managing facility tasks in posted staff’s residences.
• Planning and implementation of smaller projects and construction activities
• Contact person to external service providers.
• Supervising the cleaning of the embassy’s buildings and green areas
• Small repairs on buildings, furniture, installations and machines
• Administrative tasks concerning facility management
• Maintaining a list of accessories like filters, light bulbs, etc.

Required qualifications
• Bachelor or above with focus of technical issues in relation to the described tasks
• At least 2 years related work experience especially work in an international organization
• Very well inter-cultural understanding
• A positive, open-minded, pro-active attitude/approach to handling of assignments
• A structured mind-set and excellent planning and coordination skills
• A high sense of responsibility
• Excellent skill of English and Chinese mandarin language – oral and written
• Great interpersonal skills and team player abilities as well as interest in and willingness to share knowledge with – and learn from – colleagues
• Ability to foster and maintain networks
• Ability to work independently and efficiently
• Flexible and willing to adapt to the changing needs of the Embassy
• Ability to handle multiple tasks and work under time pressure

We offer
• An exciting, inter-cultural and dynamic work environment with a wide range of diverse tasks 
• Working with interesting and stimulating tasks
• Great opportunities for further development of your professional and personal competences
• A large degree of self-dependence

Employment conditions
• You will be offered permanent employment on a local contract based on the relevant legally binding labour market rules of China
• Your standard working hours will be 40 hours per week with a large degree of flexibility in organizing your own daily working hours 
• You will be entitled to have 20 working days of paid holiday per year
• Your salary will reflect your qualifications, relevant experience and proven work-related results
• You will enjoy the benefits of social insurance, house funding etc.

Application and recruitment process
To apply for the position, please send your application (cover letter and CV) in English to bjsambhrchina@um.dk  marked “Administrative Officer (Facility Service) ”no later than 25th November 2019.

The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Selected candidates will be invited for interviews – expected to take place in December 2019.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

About us
The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with approximately 90 employees, 20 of whom are posted from the Danish Ministry of Foreign Affairs The Embassy has a flat management structure.

For more information about the Embassy: www.kina.um.dk